5 Ways to Cut Your Print Costs by 40%

Most businesses have no idea what they're really spending on printing. When you add up equipment, supplies, maintenance, repairs, and hidden costs, the true figure is often shocking.

Here are five practical ways to cut your print costs by 40% or more.

1. Switch to Managed Print

Instead of buying printers, supplies, and maintenance separately, a managed print contract bundles everything into one fixed monthly cost.

You get:

• All toner and consumables included
• All maintenance and repairs included
• Automatic supply replenishment
• No surprise costs

2. Right-Size Your Fleet

Many businesses have too many printers, or the wrong types in the wrong places. A simple audit can reveal:

• Underused printers that can be removed
• Desktop printers that should be shared devices
• Colour printers being used for black & white

3. Set Default to Black & White

Colour printing costs 5-10x more than black & white. Yet most documents don't need colour.

Set all printers to default to black & white. Users can still choose colour when needed, but you'll dramatically reduce unnecessary colour pages.

4. Enable Duplex (Double-Sided) Printing

Double-sided printing cuts paper use in half. Most modern printers support it, but it's often not set as default.

A quick settings change = instant 50% reduction in paper costs.

5. Track and Report Usage

What gets measured gets managed. With usage tracking, you can:

• See who's printing what
• Identify waste and abuse
• Set departmental budgets
• Charge back to cost centres

Just knowing that printing is tracked often reduces volumes by 10-20%.

Our Guarantee

At Newman Business Solutions, we guarantee to beat your current print costs or tell you not to switch. Plus, you get our 4-hour on-site response guarantee.

Ready to cut your print costs? Book a free print audit and we'll show you exactly where you can save.